Starting the PhD application process is exciting yet overwhelming. This guide, written from my point of view as a first-year Chemistry PhD student, offers tips and advice from the search process through to settling into your first semester.

PhDs are demanding, so choose a topic you’re genuinely passionate about and can commit to for 3+ years. If you’re unsure, take time between your Masters and PhD to gain work experience or clarity. Changing focus from your previous subject area to a new PhD subject area is rare but possible with strong interest and transferable skills. Whether inspired by your thesis or a fascinating module, pick a topic that motivates you – then start exploring opportunities!
1. Check Regularly for Advertised Positions
PhD positions are typically listed as job postings, unless you’re proposing your own research. Check the University of Birmingham website and websites such as FindAPhD.com. Positions are posted all year-round; however, a large proportion are posted between September and February so bare this in mind as they fill quickly. Searching may take time, so persistence is key.
Tip: Set up alerts on FindAPhD.com and university websites to get notified of opportunities that match your interests.
2. Email Potential Supervisors
Reaching out to supervisors is crucial. Research their work and the project if already advertised or inquire about future opportunities if not. Suggest a brief Zoom or Teams meeting to discuss further, helping both you and the supervisor assess each other’s suitability.
Tip: Keep emails concise, polite, and tailored. Highlight your background and ask thoughtful questions to show interest.
3. Read, Read, READ!
Dive deep into your chosen field to prepare for applications, interviews, and discussions with supervisors. Read journal articles, attend webinars, and note key papers and ideas that excite you. This demonstrates your commitment and helps align your skills with project requirements.
Tip: Keep a list of key papers to reference during conversations or interviews.
4. Application time
When applying, tailor your CV and personal statement to highlight relevant skills and experiences specific to the project. If the project isn’t directly related to your past work, explain why you’re a good fit and what skills you do have that would enable you to transition to this project area.
Tip: Use the personal statement to explain your passion for the topic and how your background prepares you for the research.
5. Seeking Funding for Non-Funded Positions
This is less common in a STEM PhD however, if applying for a non-funded position, explore scholarships, grants, or university funding options. Speak with the supervisor, as they may guide or support your funding applications.
Tip: Keep track of funding deadlines – they often differ from application deadlines.
6. Interview Preparation
Interviews require discussing your academic background, research experiences, and interest in the project. You may be asked about problem-solving strategies or to present your past research which is a great chance to highlight which skills/experiences you have that make you the right fit for the project. Practice answering questions like “Why do you want to pursue a PhD?”
Tip: Be confident and prepared, but also demonstrate humility and eagerness to learn.
7. Deciding Between Multiple Offers
If you receive multiple offers, consider factors like the supervisor’s expertise, research environment, funding, and location. The supervisor’s mentorship style is as critical as the project itself. You could have the most perfect project, but if the supervisor isn’t the right fit for you, it won’t work – and vice versa.
Tip: Speak with current students to understand the group’s dynamic and working environment.
8. Actually Starting the PhD: Tips and Advice
The first months of a PhD are about finding your rhythm. Learn lab protocols, research methods, and your supervisor’s expectations. It’s normal to feel overwhelmed or experience imposter syndrome – remember the point of a PhD is to become the expert, not to start out as one. Build a support network with peers and attend departmental events.
Tip: Take care of your mental and physical health alongside your research.
The PhD application process can feel daunting, but it’s also an opportunity to shape your future. Stay organised, start early, and seek help when needed. By following these steps, you’ll be well-prepared and ready to dive into your research with confidence. Good luck!